Who we are Our Work Events Blog Contact

Data privacy

Privacy Policy

1. General Information

Protecting your personal data is important to us. Below, we provide information about which personal data is collected, processed, and stored when you use our website.

Data Controller pursuant to Art. 4(7) GDPR:

UniverCity Bochum e.V.
c/o Funkhaus
Kortumstraße 68
44787 Bochum, Germany
📧 Email: info@univercity-bochum.de
🌐 Website: www.univercity-bochum.de

If you have any questions regarding the processing of your data, you can contact us at any time using the contact details provided above.

2. What Data We Process & For What Purpose

When visiting our website, various types of personal data are processed. These can be categorized as follows:

2.1 Automatically Collected Data (Server Log Files)

Every time you access our website, the following data is automatically collected:

  • Pages visited
  • Date and time of the request
  • IP address (anonymized)
  • Referrer URL (previously visited page)
  • Browser type and version
  • Operating system

Purpose of processing:

  • Ensuring technical operation and website security
  • Error analysis and optimization of our services

Legal basis: Art. 6(1)(f) GDPR (legitimate interest)

These data are automatically deleted after a maximum of 7 days.

2.2 Contact via Email or Contact Form

If you contact us via email or contact form, we store and process the following data:

  • Name
  • Email address
  • Message content

Purpose of processing:

  • Handling your inquiry
  • Responding to your request

Legal basis: Art. 6(1)(b) GDPR (performance of a contract or pre-contractual measures)

The data will be deleted once it is no longer required, unless statutory retention obligations apply.

2.3 Cookies & Tracking Technologies

Our website uses cookies, which are small text files stored on your device.

We distinguish between:

  • Technically necessary cookies (e.g., for login functionality)
    • Legal basis: Art. 6(1)(f) GDPR (legitimate interest)
  • Optional analytics and marketing cookies (e.g., Google Analytics)
    • Legal basis: Art. 6(1)(a) GDPR (consent)

Cookie Consent: When you first visit our website, you will be asked to consent to optional cookies. You can change your preferences at any time via our [cookie management tool].

Further details can be found in our [cookie policy].

3. Your Rights as a Data Subject

You have the following rights concerning the processing of your personal data:

  • Access (Art. 15 GDPR) – What data do we store?
  • Rectification (Art. 16 GDPR) – If data is incorrect.
  • Erasure (“Right to be Forgotten”) (Art. 17 GDPR) – If there is no legal obligation to retain the data.
  • Restriction of processing (Art. 18 GDPR) – If data cannot be deleted.
  • Data portability (Art. 20 GDPR) – Receive your data in a commonly used format.
  • Objection to processing (Art. 21 GDPR) – If processing is based on legitimate interests.
  • Withdrawal of consent (Art. 7(3) GDPR) – At any time with future effect.

Right to lodge a complaint: You may contact a data protection authority at any time, such as the State Commissioner for Data Protection NRW (www.ldi.nrw.de).

4. Hosting & Data Processing Agreement

Our website is hosted by IONOS SE (Elgendorfer Str. 57, 56410 Montabaur, Germany).

A Data Processing Agreement (DPA) under Art. 28 GDPR has been concluded with IONOS to ensure that your data is processed in compliance with the GDPR.

For more information, please refer to IONOS’s privacy policy: www.ionos.de/terms/datenschutzerklaerung.

5. Social Media

We are active on social media platforms (e.g., LinkedIn, Facebook, Instagram), but we do not embed social media plugins directly on our website. If you visit our social media profiles, the privacy policies of the respective providers apply.

6. SSL/TLS Encryption

Our website uses SSL or TLS encryption. You can recognize an encrypted connection by the “https://” in the address bar and the lock symbol in your browser.

This ensures that data transmitted to us is securely protected.

7. Changes to This Privacy Policy

This privacy policy is reviewed regularly and updated to comply with legal requirements. The current version is always available on our website.

Effective date: March 2025