Employee for event management, communication and administrative coordination – Assistant to the management (m – f – d)
UniverCity Bochum e.V. is a unique network in Germany that brings together the city of Bochum, seven universities, research institutions and other partners. The aim is to strengthen Bochum as a city of knowledge, promote innovation processes and develop co-creative event formats.
We are looking for a committed person to take on organizational, communicative and coordinative tasks to support our team in implementing our vision.
Your motivation
Are you motivated to be in contact with different stakeholder groups from science, business and society? Innovative event planning and implementation is your thing?
Do you enjoy working in a team and support all organizational and administrative processes?
Do you have an entrepreneurial spirit and are not fazed by stressful situations? Do you enjoy helping to set up and jointly develop projects and structures?
Do you enjoy supporting communication and public relations work? Are you familiar with networking?
Then you’ve come to the right place and we look forward to receiving your application.
Your area of responsibility
Event management:
Planning, organization and implementation of dialogue-oriented and innovative event formats (digital and analogue)
Room and catering coordination as well as creation of schedules and deployment plans
Event advertising and registration management
Communication and public relations:
Support with press relations and maintenance of social media channels
Development and implementation of communication measures
Administrative coordination:
Supporting the management in scheduling appointments, coordinating meetings and taking minutes
Organization of travels, hotel bookings and general administrative tasks
Support with controlling, financial and payroll accounting
Your profile
Must-haves
Completed commercial training (e.g. office clerk, tax clerk) or Bachelor’s degree with a focus on social sciences, event management, communication or comparable qualification
Experience in the organization and implementation of events
Confident handling of MS Office applications (Word, Excel, Outlook)
Very good written and oral communication skills in German
Organizational talent with a precise and structured way of working
Strong communication skills and enjoy interacting with different stakeholders
Willingness to work flexibly, ability to work in a team, high social competence and organizational skills
Hands-on mentality and willingness to maintain an overview even in stressful situations
Nice-to-haves
Knowledge of press and public relations work
Experience in social media management
Interest in familiarizing yourself with new topics such as open innovation processes
Basic knowledge of English
Benefits
An exciting and varied job in a motivated and friendly multi-stakeholder team
An appreciative and cooperative working atmosphere
Flexible working hours and the option to work from home
A varied job in a creative and motivated team
Creative freedom and the opportunity to contribute your own ideas
Permanent 50% position
Participation in subject-specific training and personal development
A centrally located workplace in the city center of Bochum
Application process
For us, your application is more than just a formal document – it is the start of a possible path together. If we are impressed by your documents, we would like to invite you to get to know us personally. This is what the application process looks like:
Review of your application
Once we have received your documents, we will take the time to carefully examine your qualifications, experience and motivation. It is important to us to consider not only technical aspects, but also how your perspectives and ideas fit in with our team and our vision.
Getting to know the team personally
If we are convinced by your application, we would like to give you the opportunity to meet two of our team members in person. In an open and respectful conversation, we not only get to know your strengths and interests, but also give you an insight into our working methods, culture and projects.
Quick feedback
We know how important clear communication is. That’s why you will receive feedback within a few days of the interview, informing you of the next steps.
Our application process is designed to give you an authentic impression of our work right from the start. We not only want to find out whether you are a good fit for us – but also whether we are a good fit for you. We look forward to talking to you and making a difference together!
Please send your informative application documents in a PDF document, stating your earliest possible starting date, to our management by January 31, 2025
